Privacy Policy & Data Governance

Ejiogbe Voices is a digital platform and repository dedicated to the preservation of intangible heritage. We are committed to protecting the privacy of our users and the integrity of the traditional knowledge hosted on our infrastructure.

We collect personal information (name, email) and heritage records (audio, text) provided by contributors. We also collect metadata necessary for the technical accuracy of our multilingual translations.

Our data processing is "Ethical by Design." We adhere to the CARE Principles (Collective Benefit, Authority to Control, Responsibility, Ethics). We recognize that not all traditional knowledge is for public consumption.

We use AI (Agent Fenix) for transcription, translation, and synthetic dubbing across 36 languages. This processing is strictly for the maintenance and accessibility of platform records. We do not use user records to train general-purpose third-party models.

Certain long-standing practices and restricted ritual records are protected by granular access controls. Users must respect the permission levels defined by the community stewards.

We implement strict technical measures to prevent the unauthorized scraping of our repository. We do not sell personal data or commercialize heritage records for third-party use without explicit, lineage-based authorization.

As a global repository, your data may be processed across various jurisdictions. We ensure all transfers comply with international data protection standards while respecting the cultural protocols of the originating communities.

Contact Us: For privacy inquiries or to exercise your rights regarding your records, contact legal@ejiogbevoices.com.

8.1 Protected and Sensitive Content

We implement special protections for protected songs, rituals, and ceremonial content:

• Access to certain materials may be restricted based on cultural protocols
• We work with cultural authorities to ensure appropriate sharing guidelines
• We respect traditional hierarchies and initiation-based knowledge systems
• We implement special protections for protected songs, rituals, and ceremonial content

8.2 Attribution and Credits

• All contributors receive proper attribution for their recordings
• Cultural lineage and traditional sources are acknowledged
• We maintain provenance records for all preserved materials
• Usage rights and restrictions are clearly documented

9.1 Protection Measures

• Encrypted transmission and storage of all audio files and personal information
• Regular security audits and vulnerability assessments
• Access controls and authentication systems
• Backup and disaster recovery procedures

9.2 Contributor Protection

• Secure handling of consent forms and contributor agreements
• Protection of contributor contact information and personal details
• Controlled access to contributor-only areas of the Platform

10.1 Account Management

• Access, update, or delete your personal information
• Modify privacy settings and content visibility
• Download copies of your contributed content
• Deactivate your account

10.2 Content Control

• Request removal of your recordings (subject to cultural preservation obligations)
• Update cultural context and attribution information
• Control how your content is used and shared
• Set restrictions on sensitive or protected materials

10.3 Communication Preferences

• Opt out of promotional emails and newsletters
• Choose notification preferences for new content and updates
• Control how we contact you regarding your contributions

For users in the European Union and other jurisdictions with data protection laws, you have additional rights including:

• Right to data portability and erasure
• Right to object to processing
• Right to lodge complaints with supervisory authorities
• Rights regarding automated decision-making

Our Platform is not intended for users under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will delete it promptly.

Educational content may be appropriate for younger audiences when accessed under adult supervision and guidance.

• Account Information: Retained while your account is active and for 7 years after closure
• Audio Recordings: Permanently preserved for cultural preservation purposes unless removal is specifically requested and culturally appropriate
• Usage Data: Retained for 2 years for analytics and platform improvement
• Legal Documents: Consent forms and agreements retained permanently as required by law

We may update this Privacy Policy to reflect changes in our practices, technology, or legal requirements. We will:

• Notify users of significant changes via email or Platform notifications
• Post the updated policy with a new effective date
• Maintain collections of previous policy versions
• Provide transition periods for policy changes affecting contributor rights

For questions about this Privacy Policy or our privacy practices:

Ejiogbe Voices

Email: legal@ejiogbevoices.com

Website: https://www.ejiogbevoices.com

For data protection concerns or to exercise your privacy rights, please contact our Privacy Officer at the above email address.

For cultural sensitivity concerns or questions about appropriate use of protected content, please contact our Cultural Advisory Board at cultural@ejiogbevoices.com.

This Privacy Policy is part of our commitment to honoring the trust placed in us by elders, practitioners, and contributors who share their protected knowledge for the benefit of future generations.